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Job ID :
103688
Location :
Northbrook, IL US
Level :
Entry Level Professional
Job Category :
Information Technology
Description :

Where good people build rewarding careers.

Think that working in the insurance field can’t be exciting, rewarding and challenging? Think again. You’ll help us reinvent protection and retirement to improve customers’ lives. We’ll help you make an impact with our training and mentoring offerings. Here, you’ll have the opportunity to expand and apply your skills in ways you never thought possible. And you’ll have fun doing it. Join a company of individuals with hopes, plans and passions, all using and developing our talents for good, at work and in life.


Job Description

The Executive Administrative Assistant will support theh CIO and/or team with day-to-day business affairs, contributing to the efficient operation of the department.

 

Job Summary

Provides comprehensive and diversified administrative support to an Executive Officer by applying in-depth knowledge of department policy and organization; relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive; reads, screens, refers and responds to incoming mail, ensuring that responses are gathered and summarized; typically manages different and conflicting objectives, projects or activities at once; may act as liaison to outside groups; communicates with executives and line management to gather/convey relevant information.

Job Description

  • Designs and formats reports, forms and correspondence, utilizing the firm’s standard and highest possible quality orientation; creates, formats, types, edits, proofs and finalizes reports and presentations with great attention to detail
  • Coordinates and maintains appointment schedules and calendar; proactively takes responsibility for calendar management utilizing good judgment and initiative
  • Opens, sorts, reviews and organizes incoming/outgoing mail and correspondence; independently drafts/composes routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures
  • Works on a variety of special projects as needed with multi-tasking as necessary; ability to take initiative, understand deadlines and carries multiple projects through to completion with an ability to work independently under general direction, prioritizes work and ask for further clarification when necessary
  • Prepares complex and confidential letters, technical memorandums and reports for professional and managerial staff review and action
  • Works with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner
  • On behalf of the executive, meets with direct reports to gather any information needed; prepare compiled information for the executive’s review and may recommend actions to be taken by the executive based on the gathered information
  • Works autonomously to manage projects and maintain communication with interested parties
  • Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner
  • Strong customer service orientation that includes being proactive and anticipating needs and obtaining information to save time
  • Ability to know when and who to involve when an escalation need arises or to avert a crisis situation
  • Coordinates arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required
  • Prepares and schedules activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
  • Monitors expenses for the office with a responsibility to budget adherence; reviews and coordinates approval of all expenses including processing accounts payable invoices

Job Qualifications

  • Associate’s or Bachelor’s Degree Preferred
  • Typically has 10+ years of prior experience supporting a large team or executive
  • Certified Administrative Professional (CAP) designation preferred
  • Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)
  • Knowledge of major department/business unit functions; Allstate experience preferred
  • Excellent written, verbal and listening communication skills using pleasant interpersonal skills
  • High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
  • Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
  • Maintains an advanced degree of confidentiality and sense of urgency
  • Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
  • Ability to influence and persuade various internal and external constituents to drive projects to completion
  • Ability to interact with all levels of management and staff
  • Exhibit skills to rapidly pick up and operate internal systems used within the group and an ability to quickly adapt to the various tasks of the position
  • Seeks self-development by monitoring one’s performance, setting high personal standards, seeking best practices, learning from others, and improving one’s job performance


The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands®.

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy.

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Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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It is the policy of Allstate to employ the best qualified individuals available for all jobs without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity/gender expression, disability, and citizenship status as a veteran with a disability or veteran of the Vietnam Era.

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